Senate Order for entity contracts listing relating to the period 1 January 2021 to 31 December 2021
Pursuant to the Senate Order for entity contracts the following table sets out contracts entered into by the National Library of Australia which provide for a consideration to the value of $100,000 or more (GST inclusive) and which:
a. have not been fully performed as at 31 December 2021, or
b. have been entered into during the 12 months prior to 31 December 2021.
Most of the contracts listed contain confidentiality provisions of a general nature that are designed to protect the confidential information of the parties that may be obtained or generated in carrying out the contract.
The reasons for including such confidentiality clauses include:
a. ordinary commercial prudence that requires protection of trade secrets, proprietary information and the like; and
b. protection of other Commonwealth material and personal information.
The entity head of the National Library of Australia has assured that the listed contracts do not contain any inappropriate confidentiality provisions.
Estimated cost of complying with this Order: $1,152.90
Basis of method used to estimate the cost: Hours incurred by staff collating and reviewing data based on per hour rates.
| Contractor | Subject matter | Value of contract | Start date | Anticipated end date | Whether contract contains provisions requiring the parties to maintain confidentiality of any of its provisions (Y/N) | Reason/s | Whether contract contains other requirements of confidentiality (Y/N) | Reason/s |
| Purchases by the Library | ||||||||
| AARNet Pty Ltd | Provision of Telecommunication Services | $271,051 | 08/03/2018 | 08/03/2022 | N | N/A | N | Cl. 13 provides for general protection of Confidential Information |
| AcronymIT Pty Ltd | Adobe Enterprise Term License | $169,108.50 | 26/10/2019 | 25/10/2022 | N | N/A | N | N/A |
| ActewAGL Retail | Energy Supply services | $185,000.00 | 18/07/2020 | 18/01/2022 | N | N/A | N | N/A |
| Apex Covantage LLC | Optical Character Recognition and Content Analysis Services | $420,000.00 | 01/04/2019 | 30/03/2022 | N | N/A | N | N/A |
| Attune Consulting Pty Ltd | Business Analyst Services | $850,000.00 | 11/11/2019 | 30/06/2022 | N | N/A | N | Cl. 4 provides for general proctection of confidential information and Attachment C provides for the Deed of Confidentiality, IP and Moral Rights |
| Aurion Corporation Pty Ltd | HR & Payroll System including additional modules | $433,772.20 | 03/10/2009 | 03/07/2023 | Y | Commercial | N | N/A |
| Broadlex Services Pty Ltd | Cleaning, Labouring, Recycling, Waste Management & Associated Services | $4,631,000.00 | 01/04/2020 | 30/03/2025 | N | N/A | N | N/A |
| CCS Content Conversion Specialists GmbH | Digital Library Infrastructure Replacement | $1,673,999.00 | 12/09/2012 | 11/09/2022 | Y | Commercial | N | N/A |
| Collard Clarke Jackson Canberra Pty Ltd | Architectural Design Services | $378,059.00 | 17/04/2019 | 17/04/2022 | N | N/A | N | N/A |
| Comcare Australia | Insurance services | $434,683.00 | 01/07/2021 | 30/06/2022 | N | N/A | N | N/A |
| Commonwealth of Australia (represented by the National Archives of Australia) | License to occupy the National Archives of Australia Mitchell Repository | $1,377,602.00 | 01/02/2020 | 31/01/2026 | Y | Commercial-in-confidence | N | N/A |
| Complete Office Supplies Pty Ltd | Stationery & Office Supplies | $550,000.00 | 08/09/2017 | 06/09/2022 | N | N/A | N | N/A |
| Decoin Pty Ltd | Lease for the Hume Annex | $3,905,342.00 | 01/07/2020 | 30/6/2025 | N | N/A | N | N/A |
| Digital Divide Data Ventures LLC | Optical Character Recognition and Content Analysis Services | $110,170.50 | 01/04/2019 | 30/03/2022 | N | N/A | N | N/A |
| Engineered Solutions for Building Sustainability Pty Ltd | Consultancy Services for BMS review | $152,130.00 | 14/01/2019 | 14/01/2022 | N | N/A | N | N/A |
| Ex Libris | ILMS System | $5,760,000.00 | 05/10/2002 | 30/06/2023 | N | N/A | N | N/A |
| Finite Group (APAC) Pty Ltd | Project Management of Digital Scalability Project | $131,054.00 | 18/01/2021 | 30/06/2021 | N | N/A | Y | Supplier Fee Rates |
| Finite Group (APAC) Pty Ltd | Temporary contractor for IT software application development activities | $105,688.00 | 19/04/2021 | 18/10/2021 | N | N/A | Y | Supplier Fee Rates |
| Fredon Air Pty Ltd | Mechanical, Electrical and Motorised Shelving Maintenance Services | $2,249,999.90 | 02/03/2020 | 01/03/2025 | N | N/A | N | N/A |
| Fujitsu Australia Ltd | Access Switch | $243,371.52 | 21/05/2019 | 21/05/2024 | N | N/A | N | N/A |
| Hays Specialist Recruitment (Australia) Pty Ltd | Temporary contractor for Senior Software Application Development/ Architect | $124,003.98 | 09/03/2021 | 30/06/2021 | N | N/A | Y | Supplier Fee Rates |
| Hays Specialist Recruitment (Australia) Pty Ltd | Project Management Services | $304,700 | 21/05/2020 | 30/06/2022 | N | N/A | N | Cl 6 & 8 of SON3538332 contains general Confidentiality and Privacy obligations. Sch 4 contains a template Deed of Confidentiality |
| Icon Agency | Drupal Upgrade | $198,000.00 | 04/01/2021 | 04/07/2021 | N | N/A | Y | Contract contains a requirement for the Contractor to maintain confidentiality of all material accessed through the NLA Website and for Specified Personnel to provide a Deed of Confidentiality. |
| Ignite | Temporary contractor as Treasured Voices Projects Officer. | $253,000.00 | 05/03/2020 | 30/06/2022 | N | N/A | N | Cl 6 & 8 of SON3538332 contains general Confidentiality and Privacy obligations. Sch 4 contains a template Deed of Confidentiality |
| Infront Systems Pty Ltd | VSan ready nodes for disaster recovery | $187,096.80 | 20/04/2020 | 20/04/2025 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Storage System Infront systems and infrastructure; computing servers and enterprise computing. |
$575,530.91 | 26/06/2020 | 30/06/2025 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Hardware and MSVM Licenses | $189,952.00 | 30/07/2020 | 30/06/2025 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Sharepoint Migration Pilot Services | $119,820.80 | 29/03/2021 | 21/06/2021 | N | N/A | Y | Contractor to sign Deed of Confidentiality |
| Infront Systems Pty Ltd | Dell EMC Isilon Nodes | $1,161,056.53 | 17/06/2021 | 17/08/2021 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Hardware and Licence Infront systems and infrastructure; computing servers and enterprise computing. |
$633,084.00 | 30/07/2020 | 30/06/2025 | N | N/A | N | N/A |
| JLL Public Sector Valuations Pty Ltd | Collection Asset Valuation Services | $353,100.00 | 01/03/2020 | 31/08/2024 | N | N/A | N | N/A |
| Kent Relocation Group Pty Ltd | Offsite Relocation of Library Collection Material | $419,749.00 | 13/01/2020 | 12/01/2023 | N | N/A | N | N/A |
| KONICA MINOLTA BUSINESS SOLUTIONS AUSTRALIA PTY LTD | Supply, installation, implementation and training of Major Office Machines, inculding New Fleet of 25 Konica Minolta Bizhub C458 MFDs. | $270,000.01 | 09/08/2019 | 08/08/2024 | N | N/A | N | N/A |
| Manteena Commercial Pty Ltd | Heating Ventilation and Air Conditioning Upgrade Project | $10,263,891.00 | 21/07/2020 | 10/04/2022 | Y | Commercial-in-confidence | N | N/A |
| Manteena Commercial Pty Ltd | Head Contractor to deliver Roof Replacement and ACM Remediation Project | $8,614,579.35 | 22/12/2020 | 30/06/2023 | Y | Commercial-in-Confidence | N | N/A |
| GHD Pty Ltd | Design Consultancy Fees for ACM Remediation and Roof Replacement | $146,906.10 | 21/5/20 | 31/12/22 | y | Commercial-in-Confidence | N | N/A |
| Manteena Commercial Pty Ltd | Head Contractor to deliver LG2 Refurbishment | $3,536,739.21 | 9/08/21 | 30/11/2022 | Y | Commercial-in-Confidence | N | N/A |
| ABS Facade | Replacement windows project | $352,969.17 | 20/01/21 | 31/10/2021 | Y | Commercial-in-Confidence | N | N/A |
| Monitor Business Machines Pty Ltd | Paid Printing System | $132,814.00 | 05/03/2018 | 05/03/2023 | N | N/A | N | N/A |
| NewSouth Books Distribution and Representation | Trade Publication Distribution Services | $790,000.00 | 16/05/2016 | 15/05/2022 | N | N/A | N | Cl 4 & 5 contain general Confidentiality and Privacy Obligations |
| Northrop Consulting Engineers Pty Ltd | Design & Superintendent Services for HVAC System Upgrade | $602,800.00 | 23/11/2018 | 30/06/2023 | N | N/A | N | N/A |
| OCLC (ONLINE COMPUTER LIBRARY CENTRE INC) Ltd | Libraries Australia - Cataloguing CBS software | $4,355,832.33 | 19/01/2005 | 20/12/2022 | N | N/A | N | N/A |
| OCLC (UK) Limited (Online Computer Library Center Inc) | VDX Licence & support Agreement | $2,234,483.95 | 27/01/2005 | 31/10/2022 | Y | Commercial | Y | Commercial |
| OCLC (UK) Ltd | Libraries Australia Document Delivery, hosted service | $798,056.74 | 10/05/2015 | 01/05/2022 | N | N/A | Y | Specific protection for personal information. Note cl. 28 provides for general protection for Confidential Information; Note Deed of Confidentiality has not been used. |
| OCLC Online Computer Library Center Inc. | Libraries Australia -Database Access (WorldCat) | $3,610,923.28 | 19/01/2005 | 30/06/2022 | N | N/A | N | N/A |
| Preservica Limited | Digital Library Infrastructure Replacement | $1,726,394.00 | 28/09/2012 | 27/09/2022 | N | N/A | N | N/A |
| Project Computing Pty Ltd | Software Development Services | $630,000.00 | 04/04/2019 | 30/06/2022 | N | N/A | N | N/A |
| Schindler Lifts Australia | Comprehensive Lift Maintenance | $109,984.00 | 09/01/2019 | 08/01/2022 | N | N/A | N | N/A |
| Technology One Limited | Finance One System Annual License and Support Services | $1,055,978.00 | 14/05/2021 | 14/05/2026 | N | N/A | N | N/A |
| The Australian National University - AUTONOMY, AGENCY AND ASSURANCE INSTITUTE (3AI) | Development of an Artificial Intelligence (AI) in Libraries Report | $259,600.00 | 29/03/2021 | 31/12/2021 | N | N/A | Y | Cls 28 and 29 contains general Confidentiality and Privacy Obligations. Requirement for Confidentiality Deed. |
| The Information Management Group Pty Ltd | Scanning and Optical Character Recognition & Contenct Analysis Services | $408,128 | 11/07/2019 | 01/04/2022 | N | N/A | N | N/A |
| The Trustee for Forward IT (Australia) | Reading Room All in One PC Replacement | $254,469.60 | 12/03/2020 | 12/03/2025 | N | N/A | N | N/A |
| Thylacine Design & Project Management Pty Ltd | Exhibition Design, Construction, Installation Services | $121,823.35 | 13/04/2021 | 01/07/2021 | N | N/A | Y | Requirement for Confidentiality Deed. |
| Ubercon Pty Limited | Roof Replacement Project Management Services | $468,600.00 | 12/06/2020 | 31/07/2022 | N | N/A | Y | Commercial |
| Ubercon Pty Limited | Window Replacement Project Management Services | $232,826.00 | 01/12/2020 | 31/12/2022 | Y | Commercial and Trade | N | N/A |
| Xenon Systems Pty Ltd | Replacement of Australian Web Archive SOLR Servers | $236,720.00 | 15/01/2020 | 15/01/2025 | N | N/A | N | N/A |
| Wilson Security Pty Ltd | Protective Security Guarding and Related Services | $2,793,914.74 | 01/09/2021 | 01/09/2024 | Y | Commercial | Y | Location security and access information. |
| Canon Business Services Australia Pty Ltd (trading as Converga) | Mailroom and Freight Services | $663,556.00 | 02/07/2021 | 02/07/2023 | N | N/A | Y | Commercial/ Personal Information |
| MTP Services Pty Ltd | Labour Hire and Recruitment - Business Analyst | $302,000.00 | 07/12/2021 | 30/06/2022 | N | N/A | Y | Commercial |
| Finite Group (APAC) Pty Ltd | Labour Hire and Recruitment - Quality Assurance Services | $83,512.00 | 27/09/2021 | 14/01/2022 | N | N/A | Y | Commercial |
| The Information Management Group Pty Ltd | Combined Scanning and OCR Digitisation Services | $240,000.00 | 25/08/2021 | 31/06/2022 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Sharepoint Digital Workspace | $194,800.10 | 08/11/2021 | 17/04/2022 | N | N/A | Y | Deed of Confidentiality |
| MTP Services Pty Ltd | Labour Hire and Recruitment - Business Analyst | $220,000.00 | 27/09/2021 | 30/06/2022 | N | N/A | Y | Commercial |
| Oracle Corporation Australia Pty Ltd | Supply, installation and support of IT Hardware | $103,294.50 | 24/09/2021 | 24/05/2022 | Y | Commercial | Y | Commercial |
| Infront Systems Pty Ltd | Unity Storage Array Support | $117,458.61 | 15/10/2021 | 15/10/2022 | N | N/A | N | N/A |
| Legal Transcripts Pty Ltd | Transcription Services - Oral History & Folklore Collection Material | $740,000.00 | 15/07/2021 | 15/07/2023 | N | N/A | Y | Treatment of transcripts and audio material , including any Personal Information as confidential material. |
| Infront Systems Pty Ltd | Supply of IT Hardware - Isilon Nodes | $399,857.70 | 26/10/2021 | 26/10/2022 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Supply, installation and support of IT Hardware - DELL POWEREDGE SERVERS | $287,974.86 | 10/11/2021 | 10/11/2022 | N | N/A | N | N/A |
| Hays Specialist Recruitment (Australia) Pty Ltd | Labour Hire and Recruitment - Senior Software Applications Developer | $167,000.00 | 6/12/2021 | 30/06/2022 | N | N/A | N | N/A |
| DFP Recruitment Pty Ltd | Labour Hire and Recruitment - Senior Executive Assistant to the Director General. | $210,000.00 | 4/1/2022 | 3/1/2023 | N | N/A | N | N/A |
| Gartner Australasia Pty Ltd | User License for IT knowledge base | $136,683.33 | 01/01/2021 | 31/12/2021 | N | N/A | Y | General protection of Library information |
| Ethan Group | Supply of IT Hardware - Microsoft Surface | $310,000.00 | 20/12/2021 | 31/03/2025 | N | N/A | N | N/A |
| Digital61 Pty Ltd | Disaster Recovery Documentation Uplift | $150,000.00 | 24/12/2021 | 30/06/2022 | Y | Commercial | Y | Security and integrity of the National Library of Australia its staff, patrons and vendors |
| Finite Group APAC Pty Ltd | Labour Hire and Recruitment - Project Manager, Treasured Voices Digital Scalability | $354,640.00 | 01/07/2021 | 30/06/2022 | N | N/A | Y | Commercial |
| Waringtonfire Australia Pty Ltd | Fire Engineering Services | $130,927.50 | 30/07/2021 | 30/07/2024 | N | N/A | Y | General protection of Library information |
| Finite Group APAC Pty Ltd | Labour Hire and Recruitment - Software Application Development | $316,888.00 | 01/07/2021 | 30/06/2022 | N | N/A | Y | Commercial |
| Finite Group APAC Pty Ltd | Labour Hire and Recruitment - Senior Software Application Developer | $318,032.00 | 01/07/2021 | 30/06/2022 | N | N/A | Y | Commercial |
| HiTech Group Australia Ltd | Labour Hire and Recruitment - Senior Applications Developer | $119,913.75 | 01/07/2021 | 19/11/2021 | N | N/A | N | N/A |
| Hays Specialist Recruitment (Australia) Pty Ltd | Labour Hire and Recruitment - Project Manager, Treasured Voices | $121,792.01 | 01/07/2021 | 07/01/2022 | N | N/A | N | N/A |
| Karlka Recruiting Group Pty Ltd | To provide casual labour hire services to undertake quality assurance or digital capture and immage correction work for the Library's digitisation program. | $550,000.00 | 01/07/2021 | 30/06/2022 | N | N/A | N | N/A |
| Randstad Pty Limited | Labour Hire and Recruitment | $550,000.00 | 01/07/2021 | 30/06/2022 | N | N/A | N | N/A |
| Syncrotech Systems Pty Ltd | Supply, installation and support of IT Hardware | $159,137.07 | 25/06/2021 | 30/06/2026 | N | N/A | N | N/A |
| Finite Group APAC Pty Ltd | Senior Business Change Project Manager - Treasured Voices | $285,000.00 | 21/06/2021 | 30/06/2022 | N | N/A | N | N/A |
| ActewAGL Retail | Electricity Supply Services | $4,728,000.00 | 01/07/2021 | 30/06/2024 | Y | Commercial | N | N/A |
| Department of Finance (Comcover) | Insurance services | $696,244.29 | 01/07/2021 | 30/06/2022 | N | N/A | N | N/A |
| Purchases from the Library | ||||||||
| Australian Catholic University | Trove Collaborative Services | $125,201 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Australian National University Library | Trove Collaborative Services | $250,403 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Brisbane City Council Library Service | Trove Collaborative Services | $121,122 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Charles Sturt University: Bathurst Campus Library | Trove Collaborative Services | $125,201 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| CSIRO: Library Services | Trove Collaborative Services | $111,093 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Curtin University Library | Trove Collaborative Services | $196,745 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Deakin University Library | Trove Collaborative Services | $250,403 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Flinders University: Central Library | Trove Collaborative Services | $125,201 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Griffith University Library | Trove Collaborative Services | $196,744 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| La Trobe University Library | Trove Collaborative Services | $250,402 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Libraries Board of Queensland | National edeposit (NED) Software Build & Service Implementation | $451,770 | 11/1/2017 | 3/1/2022 | N | N/A | N | N/A |
| Libraries Board of South Australia | National edeposit (NED) Software Build & Service Implementation | $301,180 | 11/1/2017 | 3/1/2022 | N | N/A | N | N/A |
| Libraries Board of Victoria | National edeposit (NED) Software Build & Service Implementation | $451,770 | 11/1/2017 | 3/1/2022 | N | N/A | N | N/A |
| Libraries Board of Western Australia | National edeposit (NED) Software Build & Service Implementation | $301,180 | 11/1/2017 | 3/1/2022 | N | N/A | N | N/A |
| Library Council of New South Wales | National edeposit (NED) Software Build & Service Implementation | $451,770 | 11/1/2017 | 3/1/2022 | N | N/A | N | N/A |
| Macquarie University Library | Trove Collaborative Services | $196,745 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Monash University Library | Trove Collaborative Services | $447,147 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Poppy and Maude Pty Ltd | Catering Services | $1,272,000 | 12/8/2014 | 7/12/2022 | N | N/A | N | N/A |
| Queensland University of Technology | Trove Collaborative Services | $250,403 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| RMIT Training Pty Ltd | Provision of Digitised Images | $330,390 | 2/5/2001 | 1/1/2022 | Y | Commercial in Confidence | N | N/A |
| RMIT University Library | Trove Collaborative Services | $250,403 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| State Library of New South Wales | Trove Collaborative Services | $251,069 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| State Library of Queensland | Trove Collaborative Services | $166,360 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| State Library of Victoria | Trove Collaborative Services | $143,430 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| The Crown in Right of Tasmania (represented by the Department of Education Tasmania) | National edeposit (NED) Software Build & Service Implementation | $150,590 | 1/11/2017 | 1/03/2022 | N | N/A | N | N/A |
| The University of Queensland Library | Trove Collaborative Services | $357,717 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of Adelaide : Barr Smith Library | Trove Collaborative Services | $196,745 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of Melbourne Scholarly Services | Trove Collaborative Services | $357,718 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of New South Wales: UNSW Library | Trove Collaborative Services | $357,718 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of Newcastle: Auchmuty Library | Trove Collaborative Services | $196,745 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of South Australia Library | Trove Collaborative Services | $250,403 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of Sydney: The University of Sydney Library | Trove Collaborative Services | $357,718 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of Tasmania Library | Trove Collaborative Services | $125,201 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of Technology Sydney: University Library | Trove Collaborative Services | $250,403 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of Western Australia Library | Trove Collaborative Services | $250,403 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| University of Wollongong Library | Trove Collaborative Services | $125,201 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
| Victoria University Libraries | Trove Collaborative Services | $125,201 | 7/1/2019 | 6/30/2022 | N | N/A | N | N/A |
