National Library of Australia
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Please refer to the collection's catalogue record for the access conditions (http://nla.gov.au/nla.cat-vn4275093).
Copying and publishing of unpublished manuscript material is subject to copyright restrictions. For such material, written permission to publish must be obtained from the copyright holder(s). Copying of unpublished material for research purposes is permissible 50 years after the death of the creator of the material.
Items from this collection should be cited as '[Title or description of manuscript item], Papers of Nancy Lutton, National Library of Australia, MS Acc07.190, [box number and series and/or file number]'.
Files have been arranged in order within groups. The groups represent series. During the arrangement process it was simpler not to give numbers for series and files as very frequently files would turn up later and need to be inserted into correct order. The boxes used are old discards from other archives and the folders have also been reused from earlier uses. As the National Library re-boxes its accessions, series and file numbers can quickly be assigned during this process. All metal clips and staples have been removed from files.
Please note: This finding aid was prepared by Nancy Lutton.
Nancy Florence Lutton was born in Sydney, NSW 1 November 1931, the elder daughter of Colin Graham Lutton and his wife Enid Florence nee Stoneham. She was educated at Sydney Girls' High School, matriculating in 1948. She took up librarianship as a career, starting with the City of Sydney Public Library 1949-1954, then the Armidale City Library 1954-1956. She then proceeded overseas on an extended working holiday, and worked at the West Sussex County Library in Chichester 1956-1958 and the Acton Borough Library in London 1958-1959. She then went to Canada and securedthe post of Children's Librarian at the Medicine Hat Public Library in Alberta 1959-1961. Her close friend left Canada to go nursing in Papua New Guinea, and Nancy realized that Papua New Guinea was the sort of place she wanted to work in, but her qualifications as a librarian were incomplete and there was no way to improve them in Medicine Hat, so she returned to Australia. Back in Australia she decided to settle in Perth and gained a position at the PerthTechnical College Library 1962-1966, and during this time completed, part time, the Registration Certificate of the Library Association of Australia.
Nancy's main outside interest up to this time was the Girl Guide Association, of which she had been a member since 1944, and going on to become Guide Captain in Drummoyne (Sydney), Armidale, NSW, Medicine Hat (Canada) and Claremont (Perth). She was also an inveterate traveller, having hitch-hiked around Australia before going overseas, doing thesame in the United Kingdom and on the continent, and in Canada doing long distance camping trips through both Canada and the United States. While in Perth she continued with camping trips throughout Western Australia, including the North West and through the desert from Alice Springs to Warburton.
The intention to serve in Papua New Guinea had been a beacon for some years, when at the right time the University of Papua New Guinea was established in 1966 and was advertising for library staff. Nancy applied for a position as Assistant Librarian and was the first appointment on the staff after the University Librarian. This meant 4 staff working ina warehouse in Canberra for three months collecting as many donations and purchases of stock as possible before packingup some 20,000 volumes for shipment to Port Moresby in January 1967. The University Library was not built for another two years, but the staff, now including 9 expatriate professionals and as many local PNG form 4 clerks, provided a service from sheds, old hospital wards, classrooms and unused houses. It was a difficult but exciting time.
First degree courses started at the University in 1967, and Nancy enrolled as a part-time student, concentrating on PNG subjects in History, Anthropology and Politics. The first lecturing staff were all leading academics from Australia, who insisted on high standards. They included such luminaries as Professor Ken Inglis, Hank Nelson, James Griffin, Gerald Ward, CD Rowley and Alan Gilbert. The students included Rabbie Namaliu and Mekere Morauta, later Prime Ministers, Vincent Eri later Governor General. Nancy was also very interested in politics and mixed with would be politicians Michael Somare, Ebia Olewale and Albert Maori Kiki.
Having obtained a first degree, Nancy transferred to the House of Assembly Library 1971-1973 as Librarian-in-charge,while continuing to study for an Honours degree part time. During this time she became Secretary of the PNG Branch of the Library Association of Australia. As Self-Government for PNG approached in 1972 there was a crisis in loyalties for the Branch when it became apparent that archives officers from Australian Archives were in Port Moresby going through government records and it was felt that they were there to remove 'sensitive' files before PNG reached independence. The Branch spearheaded a campaign to prevent this, writing letters to the papers, including those in Australia and to prominent people both in PNG and Australia. The publicity got the attention of the Minister for Territories, Andrew Peacock, who took the point and resolved the issue. The issue had shown that PNG librarians needed an association of their own distinct from the LAA, so Nancy headed up a committee to establish a PNG Library Association, and after a survey of 300 local library staff in PNG, this eventuated in 1973. A newsletter for the PNGLA was desirable, so Nancy, together with Penny Bailey, became the foundation editors of Toktok bilong haus buk.
In 1973, the position of New Guinea Collection Librarian at the University of PNG became vacant, and Nancy was approached to apply by Ken Inglis, by then Vice-Chancellor and Professor CD Rowley. The Collection had been arranged strictly under library principles, including the non-book materials. Access to the latter was difficult under these principles so Nancy studied what was done in similar collections in Australia, then re-arranged the manuscripts under archival principles and photographs, maps, ephemera, tapes and other PNG materials according to their needs. This work, together with researching for an MA degree in a PNG subject, meant she became somewhat of an expert in PNG source material. Knowledge of which other institutions also held PNG materials was also essential. She also wrote numerous articles for various publications as well as book reviews and spoke frequently at conferences and gave lectures to students. By 1980, five years after Independence in PNG, a number of PNG librarians were fully qualified, and Nancy realized she should return to Australia for her final years before retirement. Her departure was marked by the award of Life Membership of the Papua New Guinea Library Association and the same body nominated her for an MBE received January 1981.
She accepted the position of Executive Librarian Printed Records at the Battye Library of Western Australian History. In order to enhance her knowledge of Western Australia she became active in the Royal Western Australian Historical Society (RWAHS) and as Chairman for 3 years, the Fellowship of Australian Writers (WA Branch), the Oral History Association and became fully involved in the Australian Bicentennial Historic Records Search, including supervision of the Travelling Archivist project sponsored by the RWAHS. As a foundation member of the Australian Society of Archivists (ASA), she was elected as its editor in 1982 and edited both Archives and Manuscripts and the ASA Bulletin untilshe resigned in 1987. She maintained her interest in Pacific Archives through PARBICA (Pacific Regional Bureau of the International Council of Archives) and in 1987 became the editor of PARBICA producing the Pacific Archives Journal. In 1987 she carried out the Australian, New Zealand, Papua New Guinea Copying Project on behalf of the Australian Libraries and Information Council. Her personal research was on the leading feminist Bessie Rischbieth, and she carried out oral history interviews on Irene Greenwood and Dame Rachel Cleland for the National Library of Australia.
In 1988, the position of Chief Archivist at the National Archives of Papua New Guinea became vacant, and as no PNG officer had yet completed archives qualifications, an expatriate archivist was sought for a three year contract. Nancy applied and arrived back in 1989. There was no computer at the Archives and no funds to buy one, so Nancy lobbied the Friends of the National Library and a computer was obtained. This meant an ability to transfer all the tedious lists of records into a program (CDS/ISIS) developed for arrangement and description. There were five graduates on the staff, twoalmost finished their courses, and places were found for the other three at the UNSW course in the next two years. By the third year five fully qualified PNG archivists were available to help produce a handbook for government departmentsand three guides to departmental collections held at the Archives produced from the computer program. Unfortunately, salaries at the Archives were not equal to the archivists' qualifications, and shortly after Nancy retired in 1992,three left for more lucrative positions in other government departments.
Because Nancy wished to spend her retirement researching and writing on PNG topics, she decided to settle in Canberra. She was appointed Executive Officer of the Australian Council of Archives part time from November 1992 to April 1994. The following years she carried out several consultancies in Canberra: at Telopea Park School Library to arrange their photograph collection; to produce a Parish Archives Handbook for the Anglican Diocese; and to advise on the records of AESOP Business Volunteers. In 1994, she was awarded a Fellowship of the Australian Society of Archivists.
From 1993 to 2006 she researched and wrote an unpublished double biography of Sir Donald and Dame Rachel Cleland, and edited a book of their letters which was published as My Dearest Brown Eyes: letters between Sir Donald and Dame Rachel Cleland during World War II in 2006. She also arranged and produced a guide to their papers held in the National Library (MS9600 and MS9601). Another voluntary activity was with AESOP Business Volunteers, who send experts to developing countries to assist with special projects. Nancy went to Samoa for two months in 1995 to advise on their Lands and Titles Records, and to Kiribati in 2001 to advise on the records of the National Parliament.
The urge to travel was as strong as ever resulting in camping trips to Cape York and through the Great Victoria Desert as well as tours to Tasmania, New Zealand and the United Kingdom.
NOTE: This series is listed as part of the Lutton Papers, but the material was never transferred to the National Library.
Some old newspaper special editions, school and employment records, library studies, and Girl Guides memorabilia.
[This must have belonged to my mother as my father was still overseas in 1918] [Very fragile]
Registration C(vi) Administration. 10 lessons. Tutor, John R Pike FLA.Registration B(iv) Bibliography. 1 lesson only. Tutor WA Smith, FLA
Reference work - Perth Technical College, 1963; Cataloguing (PTC - Mr Leach, 1964); Classification (Correspondence - John Hirst - 1964); Children's Literature (PTC Laurie McGrath - 1965)
Letters 1-6 Correspondence. Lond, Girl Guides Association, ; Course on Pack Management, 6 Pow-Wows [roneod] 
Booklet for First Class Badge, 1965; Civil Defence and Emergency Services of WA: Basic training and welfare course certificate, 1966; Captain's warrant, 1A Armidale Company, NSW 12 Dec, 1955; Captain's warrant, 3rd Medicine Hat Company, Canada, 23 Nov, 1959; Camper's Licence 7 Nov 1963. Perth, Western Australia
Reef, shells, oysters, and drawings of birds
First Aid Notes 23 Feb 65 10p, roneod; Home nursing notes, 23 Feb 65, 2p, roneod; Duties - Guider-in-charge (GIC) Residential trainings, 2p, roneod
Be Prepared: Handbook for Girl Guides, by AM Maynard. Lond, Pearson, 1952. Western Australian Girl Guide Courier. Special edition Dec 65 (Golden Jubilee 1915-1965). Brownie Tests. Lond, Girl Guides Association, comp. by V. Rhys Davies, c1950. Camp Kindamindi, Sydney, Aug-Sept 1965. Coronation campfire: Souvenir Programme of songs. Girl Guides Assoc of NSW, 6 June 1953, 12p. Handbook for Guides. Toronto, Canada, Canadian Council of Girl Guides Association, 1960. Kent County Song Book (includes music), Lond, Novello and Co, 1949. Cards - The World Flag - explanation of symbols.- Paxwold - Girl Guide Training Centre, Lesmurdie, WA, 1965.
Employment in Papua New Guinea at the University of Papua New Guinea Library, the House of Assembly Library and as New Guinea Collection Librarian at UPNG. Includes personal files and files dealing with some aspects of work. The latter include copies of handbooks and procedures compiled by Nancy Lutton for junior staff. There are notes on lectures given and on the preparation of professional articles for publication. A file on the Sensitive Files issue is here. All published articles and book reviews and publications produced by Nancy Lutton have been retained. Notes from degree courses at UPNG have been retained owing to the historic fact that so many later PNG leaders were fellow students. The research into CAW Monckton and CW Abel contain material that may be useful to other researchers. Some ephemera publications of early days of UPNG have been kept.
First draft sub-thesis 'CAW Monckton'; Final 'CAW Monckton's trilogy of his adventures in New Guinea: Fact or Fiction?' Unbound copy.
Personal and work files relating to the Library Board of Western Australia and the Battye Library of Western Australian History. Articles, book reviews and publications by Nancy Lutton. There are files on lectures and talks given. Activities with the Oral History Association of Australia, the Fellowship of Australian Writers, the Royal Western Australian Historical Society and the Australian Society of Archivists are fully documented. Records of the Australian, New Zealand, Papua New Guinea Copying Project 1987 are documented here. The feminist Bessie Rischbieth was researched fully and files retained. Oral history projects were carried out for the National Library on Irene Greenwood and Dame Rachel Cleland. Records also reflect Bicentennial activities.
Correspondence and notes with Australian Archives; National Library of Australia; Pacific Manuscripts Bureau; NSW - ASOPA, Mitchell Library, State Archives, University of Sydney; Queensland - Fryer Library, Oxley Library,Qld State Archives; South Australia, Tasmania, Victoria
Including correspondence with Gerald Fischer about WB Rounsevell, 1988.
Professor Fred Alexander 3 Jan 1983; Rachel Cleland 18 Oct 1981; Barbara Evans 31 Jan 1982; Bill Evans 28 Feb 1982; Flower Evans 28 Feb 1982; Jonathan Evans 26 Dec 1982; Irene Greenwood Aug-Sep 1981; Helen Laybourne Smith 25 May 1983; John Oldham 30 March 1982; Ruby Rich 6 June 1983; Mary Ritson 21 March 1982
William Hill 10 May 1988, Dulcie Hodgson 13 Jan 1986, Dorothea Squires 8 Feb 1986
Personal files as well as the results of some work at the National Archives of PNG, in the form of guides and handbooks. Lectures in archives were given and articles were written. A conference paper was presented at the ASA annual conference in Sydney in 1991. The Centenary of the Kwato Mission occurred in 1991, and efforts were made to publish the MA thesis written on that subject by revising and shortening it. Some files reflect private research on behalf of friends.
Compiled by John Evans, 1994. (Contains 2 papers by Nancy Lutton: No 4 '1972 and all that' [see above], and No 20. 'National Archives and Public Record Service: past and present' paper presented at the Library Development Seminar, Port Moresby, 5 - 6 September, 1990.
Correspondence re publication and outline of reductions carried out at publishers' request. Includes 5x5 floppy disks of revised version. 1990-91
These files reflect the editor's correspondence with various members of PARBICA. (The editor's files of correspondence with contributors and the business of publishing the Pacific Archives Journal belong to PARBICAArchives now located in Fiji, but were left with the proposed new editor at the National Archives of PNG. As no furtherissues were published I believe they are still there). The files also chronicle the various conferences attended as well as the compilation of the PARBICA Compendium of Pacific Archives Legislation, compiled and edited by Nancy Lutton in 2001.
Personal file as Executive Officer of the Australian Council of Archives, files on paid projects at Telopea Park School Library, the Anglican Diocese and the AESOP archives. Attendances at a number of ASA Conferences. Notes on oral history interview for the ASA. Files including reports on AESOP projects in Samoa and Kiribati. Articles published and files on the travels with Jean McGregor of the UK between 1995 and 2003.
Kathryn Dan summary and editing of interview for publication by ICA Section of Professional Associations, 2000 - 2001. (Not so far published 2007)
Correspondence 1995 - 2001; Samoa and the Lands and Titles Court, 1990 - 1996; Samoa - Official Correspondence with AESOP and notes 1994 - 1995; Samoa - Memos, correspondence and notes in Samoa 1995; Project - Kiribati - National Parliament 2000 - 2001; Project - Consultancy on AESOP's own archives 1996
Includes Nancy Lutton paper 'Building a documentary heritage in an oral culture.'
Tasmania, via Victoria and NSW South Coast 1995; Cape York via Brisbane and Carnarvon Gorge 1996; Great Victoria Desert 1998; United Kingdom, including side trips to the Netherlands and Palau 2001; New Zealand 2003
Notes on oral history interview for NLA TRC 1871 and correspondence with NLA. Arrangement and description of Sir Donald Cleland Papers (MS9600) and Dame Rachel Cleland (MS9601). Comments on Rachel Cleland's manuscript for book Grassroots to Independence and beyond, and launch of the book in Canberra. Published articles by Nancy Lutton on Dame Rachel. Notes on father ED Cleland and by son Robert Cleland. Correspondence concerning allegation by John Grimshaw about Donald Cleland. Oral history interviews with people who knew the Clelands. Research notes from sources in various institutions and publications. Drafts of unpublished book on the Cleland 'Making of an Administrator'. Drafts, correspondence, editing, maps, photos, launch, promotion of My Dearest Brown Eyes published by Pandanus Books 2006.
Oral History interview for the National Library with Dame Rachel - Summary and notes on interview TRC 1871 Dec 1983 - May 1986; Correspondence with NLA concerning the interview and the transcript, TRC 1871, 1983 - 1991.
Cleland papers deposited in New Guinea Collection UPNG, transferred to NLA 1992. Project at NLA - Arrangements as volunteer in the National Library Manuscript Collection 1998 - 2007.
Includes some transcripts and correspondence.
EJ Ward, MS 2396; Sir Robert Menzies, MS 4396; Liberal Party of Australia, MS 5000; JK McCarthy, MS 5581; John Black, MS 8346; Sir David Hay, TRC 121; JK Murray, TRC 243; Dame Rachel Cleland, TRC 1871; CE Barnes, TRC, 4900/13; Miscellaneous
Department of Territories, A518; Department of Territories Miscellaneous series; CP Series (Mostly JR Halligan); Sir Paul Hasluck
AN2 - Government Officers and AN82 - Representations to the Minister; AN245 - Administrator; AN247 - Government Secretary's Department; AN251 - Files held by the Administrator; AN404 - 'P' series files; AN444 - Cleland's Office files; AN479 - Administrator's confidential files; AN530 - ANGAU report and AN703 - District Officers' Conference 1961; AN760 - Raluana incident; Chronologies and lists checked including lists of photos 1989 - 1992
Includescover, photos for endpapers, maps, bibliography and index 2006
Personal correspondence from friends. Filed in alphabetical order. Some files contain copies of letters to the correspondent from Nancy Lutton as well. [d - deceased] [lc - lost contact]
Interviews carried out by Nancy Lutton during research in PNG CAW Monckton and CW Abel and others, in Western Australia on Bessie Rischbieth, Irene Greenwood and others, and on Sir Donald and Dame Rachel Cleland. All interviews recorded by Nancy Lutton unless otherwise indicated: AC = Copy tape in New Guinea Collection, University of Papua New Guinea; OH = Copy tape in Oral History Collection, Battye Library of Western Australian History; TRC = Copy tape in Oral History Section, National Library of Australia
Compact cassette tape
Tape 2 not listed in finding aid.
Interviews with Margaret Evans, 25/4/82; TRC2404/6201. 22/5/82; 3x90; OH709
Lectures given at the workshop, 1981; 1x90 ;See D5.