Senate Order for entity contracts listing relating to the period 1 July 2020 to 30 June 2021
Pursuant to the Senate Order for entity contracts the following table sets out contracts entered into by the National Library of Australia which provide for a consideration to the value of $100,000 or more (GST inclusive) and which:
a. have not been fully performed as at 30 June 2021, or
b. have been entered into during the 12 months prior to 30 June 2021.
Most of the contracts listed contain confidentiality provisions of a general nature that are designed to protect the confidential information of the parties that may be obtained or generated in carrying out the contract.
The reasons for including such confidentiality clauses include:
a. ordinary commercial prudence that requires protection of trade secrets, proprietary information and the like; and
b. protection of other Commonwealth material and personal information.
The entity head of the National Library of Australia has assured that the listed contracts do not contain any inappropriate confidentiality provisions.
Estimated cost of complying with this Order: $4,524.62
Basis of method used to estimate the cost: Hours incurred by staff collating and reviewing data based on per hour rates.
| Contractor | Subject matter | Value of contract | Start date | Anticipated end date | Whether contract contains provisions requiring the parties to maintain confidentiality of any of its provisions (Y/N) | Reason/s | Whether contract contains other requirements of confidentiality (Y/N) | Reason/s |
| Purchases by the Library | ||||||||
| AARNet Pty Ltd | Provision of Telecommunication Services | $271,051 | 08/03/2018 | 08/03/2022 | N | N/A | Y | Commercial |
| AcronymIT Pty Ltd | Adobe Enterprise Term License | $169,108.50 | 26/10/2019 | 25/10/2022 | N | N/A | N | N/A |
| ActewAGL Retail | Energy Supply services | $185,000.00 | 18/07/2020 | 18/01/2022 | N | N/A | N | N/A |
| Apex Covantage LLC | Optical Character Recognition and Content Analysis Services | $420,000.00 | 01/04/2019 | 30/03/2022 | N | N/A | N | N/A |
| Attune Consulting Pty Ltd | Business Analyst Services | $850,000.00 | 11/11/2019 | 30/06/2022 | N | N/A | Y | Commercial |
| Aurion Corporation Pty Ltd | HR & Payroll System including additional modules | $407,772.20 | 28/09/2009 | 27/09/2021 | Y | Commercial | N | N/A |
| Broadlex Services Pty Ltd | Cleaning, Labouring, Recycling, Waste Management & Associated Services | $4,631,000.00 | 01/04/2020 | 30/03/2025 | N | N/A | N | N/A |
| Canon Business Services Australia Pty Ltd | Mailroom Services | $1,012,054.00 | 01/08/2018 | 01/07/2021 | N | N/A | N | N/A |
| CCS Content Conversion Specialists GmbH | Digital Library Infrastructure Replacement | $1,673,999.00 | 12/09/2012 | 11/09/2022 | Y | Commercial | N | N/A |
| Collard Clarke Jackson Canberra Pty Ltd | Architectural Design Services | $378,059.00 | 17/04/2019 | 17/04/2022 | N | N/A | N | N/A |
| Comcare Australia | Insurance services | $346,034 | 01/07/2020 | 30/06/2021 | N | N/A | N | N/A |
| Commonwealth of Australia (represented by the National Archives of Australia) | License to occupy the National Archives of Australia Mitchell Repository | $1,377,602.00 | 01/02/2020 | 31/01/2026 | Y | Commercial-in-confidence |
N | N/A |
| Complete Office Supplies Pty Ltd | Stationery & Office Supplies | $550,000.00 | 08/09/2017 | 06/09/2022 | N | N/A | N | N/A |
| Decoin Pty Ltd | Lease for the Hume Annex | $3,905,342.00 | 01/07/2020 | 30/6/2025 | N | N/A | N | N/A |
| Department of Finance (Comcover) | Insurance services | $691,330.00 | 01/07/2020 | 30/06/2021 | N | N/A | N | N/A |
| Digital Divide Data Ventures LLC | Optical Character Recognition and Content Analysis Services | $110,170.50 | 01/04/2019 | 30/03/2022 | N | N/A | N | N/A |
| Engineered Solutions for Building Sustainability Pty Ltd | Consultancy Services for BMS review | $152,130.00 | 14/01/2019 | 14/01/2022 | N | N/A | N | N/A |
| Ex Libris | ILMS System | $5,760,000.00 | 05/10/2002 | 30/06/2023 | N | N/A | N | N/A |
| Finite Group (APAC) Pty Ltd | Project Management of Digital Scalability Project | $131,054.00 | 18/01/2021 | 30/06/2021 | N | N/A | Y | Commercial |
| Finite Group (APAC) Pty Ltd | Temporary contractor for IT software application development activities | $157,000.00 | 19/04/2021 | 18/10/2021 | N | N/A | Y | Commercial |
| Finite Group (APAC) Pty Ltd | Project management activities, including management of the IT component of a digitisation program | $120,813.00 | 27/07/2020 | 08/01/2021 | N | N/A | N | N/A |
| Finite Group (APAC) Pty Ltd | Temporary contractor for project management activities, including workflow analysis and identification of innovation opportunities | $258,000.00 | 07/09/2020 | 06/09/2021 | N | N/A | N | N/A |
| Finite Group (APAC) Pty Ltd | Temporary contractor for system administration activities, including administer support for Windows and Linux infrastructure | $111,919.50 | 06/10/2020 | 30/6/2021 | N | N/A | N | N/A |
| Finite Group (APAC) Pty Ltd | Temporary contractor to undertake enterprise solution archtiecture activities. | $193,308.23 | 23/11/2020 | 30/06/2021 | N | N/A | N | N/A |
| Finite Group (APAC) Pty Ltd | Contractor personnel to undertake software development activities | $167,578.40 | 30/11/2020 | 30/06/2021 | N | N/A | N | N/A |
| Finite Group (APAC) Pty Ltd | Temporary contractor for IT software application development activities | $139,772.05 | 14/12/2020 | 30/06/2021 | N | N/A | N | N/A |
| Fredon Air Pty Ltd | Mechanical, Electrical and Motorised Shelving Maintenance Services | $2,249,999.90 | 02/03/2020 | 01/03/2025 | N | N/A | N | N/A |
| Fujitsu Australia Ltd | Access Switch | $243,371.52 | 21/05/2019 | 21/05/2024 | N | N/A | N | N/A |
| Gartner Australasia Pty Ltd | User License for IT knowledge base | $150,351.66 | 01/01/2021 | 31/12/2021 | N | N/A | Y | Commercial |
| Hays Specialist Recruitment (Australia) Pty Ltd | Temporary contractor for IT software application development activities. | $165,248.42 | 07/12/2020 | 30/06/2021 | N | N/A | N | N/A |
| Hays Specialist Recruitment (Australia) Pty Ltd | Temporary contractor for Senior Software Application Development/ Architect | $124,003.98 | 09/03/2021 | 30/06/2021 | N | N/A | Y | Commercial |
| Hays Specialist Recruitment (Australia) Pty Ltd | Project Management Services | $304,700 | 21/05/2020 | 30/06/2022 | N | N/A | Y | Commercial and Privacy |
| Icon Agency | Drupal Upgrade | $198,000.00 | 04/01/2021 | 04/07/2021 | N | N/A | Y | Privacy |
| Ignite | Temporary contractor as Treasured Voices Projects Officer. | $157,300.00 | 05/03/2020 | 30/06/2021 | N | N/A | Y | Commercial and Privacy |
| Infront Systems Pty Ltd | Infront systems and infrastructure; computing servers and enterprise computing. | $187,096.80 | 20/04/2020 | 20/04/2025 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Storage System Infront systems and infrastructure; computing servers and enterprise computing. |
$575,530.91 | 26/06/2020 | 30/06/2025 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Hardware and MSVM Licenses | $189,952.00 | 30/07/2020 | 30/06/2025 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Sharepoint Migration Pilot Services | $119,820.80 | 29/03/2021 | 21/06/2021 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Dell EMC Isilon Nodes | $1,161,056.53 | 17/06/2021 | 17/08/2021 | N | N/A | N | N/A |
| Infront Systems Pty Ltd | Hardware and Licence Infront systems and infrastructure; computing servers and enterprise computing. |
$633,084.00 | 30/07/2020 | 30/06/2025 | N | N/A | N | N/A |
| JLL Public Sector Valuations Pty Ltd | Collection Asset Valuation Services | $353,100.00 | 01/03/2020 | 31/08/2024 | N | N/A | N | N/A |
| Karlka Recruiting Group Pty Ltd | To provide casual labour hire services to undertake quality assurance or digital capture and immage correction work for the Library's digitisation program. | $650,000.00 | 01/07/2020 | 30/06/2021 | N | N/A | N | N/A |
| Kent Relocation Group Pty Ltd | Offsite Relocation of Library Collection Material | $373,120.00 | 13/01/2020 | 12/01/2022 | N | N/A | N | N/A |
| KONICA MINOLTA BUSINESS SOLUTIONS AUSTRALIA PTY LTD | Supply, installation, implementation and training of Major Office Machines, inculding New Fleet of 25 Konica Minolta Bizhub C458 MFDs. | $270,000.01 | 09/08/2019 | 08/08/2024 | N | N/A | N | N/A |
| Lonergan | Audience Analysis and Market Research | $216,865.00 | 02/11/2020 | 20/02/2021 | N | N/A | N | N/A |
| Manteena Commercial Pty Ltd | Heating Ventilation and Air Conditioning Upgrade Project | $10,263,891.00 | 21/07/2020 | 10/04/2022 | Y | Commercial-in-confidence | N | N/A |
| Manteena Commercial Pty Ltd | Head Contractor to deliver Roof Replacement and ACM Remediation Project | $7,670,630.00 | 22/12/2020 | 18/2/2022 | Y | Commercial-in-Confidence | N | N/A |
| Manteena Pty Ltd | Office Refurbishment | $517,330.00 | 07/08/2020 | 18/12/2021 | N | N/A | N | N/A |
| Monitor Business Machines Pty Ltd | Paid Printing System | $132,814.00 | 05/03/2018 | 05/03/2023 | N | N/A | N | N/A |
| NewSouth Books Distribution and Representation | Trade Publication Distribution Services | $790,000.00 | 16/05/2016 | 15/05/2022 | N | N/A | Y | Commercial and Privacy |
| Northrop Consulting Engineers Pty Ltd | Design & Superintendent Services for HVAC System Upgrade | $602,800.00 | 23/11/2018 | 30/06/2023 | N | N/A | N | N/A |
| OCLC (ONLINE COMPUTER LIBRARY CENTRE INC) Ltd | Libraries Australia - Cataloguing CBS software | $4,033,687.00 | 19/01/2005 | 31/01/2022 | N | N/A | N | N/A |
| OCLC (ONLINE COMPUTER LIBRARY CENTRE INC) Ltd | Libraries Australia - Cataloguing CBS software | $4,028,028.94 | 19/01/2005 | 21/12/2021 | N | N/A | N | N/A |
| OCLC (UK) Limited (Online Computer Library Center Inc) | VDX Licence & support Agreement | $2,079,324.98 | 27/01/2005 | 31/10/2021 | Y | Commercial | Y | Commercial |
| OCLC (UK) Ltd | Libraries Australia Document Delivery, hosted service | $665,692 | 10/05/2015 | 01/05/2022 | N | N/A | Y | Commercial and Privacy |
| OCLC Online Computer Library Center Inc. | Libraries Australia -Database Access (WorldCat) | $3,309,742 | 19/01/2005 | 30/06/2022 | N | N/A | N | N/A |
| Preservica Limited | Digital Library Infrastructure Replacement | $1,726,394.00 | 28/09/2012 | 27/09/2022 | N | N/A | N | N/A |
| Project Computing Pty Ltd | Software Development Services | $630,000.00 | 04/04/2019 | 30/06/2022 | N | N/A | N | N/A |
| Randstad Pty Ltd | Professional services labour hire - Quality Assurance and Image Correction Services | $200,000.00 | 01/07/2020 | 30/06/2021 | N | N/A | N | N/A |
| Schindler Lifts Australia | Comprehensive Lift Maintenance | $109,984.00 | 09/01/2019 | 08/01/2022 | N | N/A | N | N/A |
| Sydney Night Patrol & Inquiry Co Pty Ltd | Provision of Protective Security, Guarding & related services | $5,474,868.30 | 01/03/2014 | 31/08/2021 | N | N/A | N | N/A |
| Technology One Limited | Finance One System Annual License and Support Services | $1,055,978.00 | 14/05/2021 | 14/05/2026 | N | N/A | N | N/A |
| The Australian National University - AUTONOMY, AGENCY AND ASSURANCE INSTITUTE (3AI) | Development of an Artificial Intelligence (AI) in Libraries Report | $259,600.00 | 29/03/2021 | 31/12/2021 | N | N/A | Y | Commercial and Privacy |
| The Information Management Group Pty Ltd | Scanning and Optical Character Recognition & Contenct Analysis Services | $408,128 | 11/07/2019 | 01/04/2022 | N | N/A | N | N/A |
| The Trustee for Forward IT (Australia) | Reading Room All in One PC Replacement | $254,469.60 | 12/03/2020 | 12/03/2025 | N | N/A | N | N/A |
| Thylacine Design & Project Management Pty Ltd | Exhibition Design, Construction, Installation Services | $121,823.35 | 13/04/2021 | 01/07/2021 | N | N/A | N | N/A |
| Ubercon Pty Limited | Roof Replacement Project Management Services | $194,040.00 | 12/06/2020 | 31/07/2021 | N | N/A | Y | Commercial |
| Ubercon Pty Limited | Window Replacement Project Management Services | $121,286.00 | 01/12/2020 | 31/12/2021 | Y | Commercial and Trade | N | N/A |
| Xenon Systems Pty Ltd | Replacement of Australian Web Archive SOLR Servers | $236,720.00 | 15/01/2020 | 15/01/2025 | N | N/A | N | N/A |
| Purchases from the Library | ||||||||
| Anonymous | To support Rare Books & Music Curator | $480,000 | 24/04/2018 | 30/06/2022 | Y | Identity of Benefactor | N | N/A |
| Australian Catholic University | Trove Collaborative Services | $125,201 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Australian National University Library | Trove Collaborative Services | $250,403 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Brisbane City Council Library Service | Trove Collaborative Services | $121,122 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Charles Sturt University: Bathurst Campus Library | Trove Collaborative Services | $125,201 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| CSIRO: Library Services | Trove Collaborative Services | $111,093 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Curtin University Library | Trove Collaborative Services | $196,745 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Deakin University Library | Trove Collaborative Services | $250,403 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Flinders University: Central Library | Trove Collaborative Services | $125,201 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Griffith University Library | Trove Collaborative Services | $196,744 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| La Trobe University Library | Trove Collaborative Services | $250,402 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Libraries Board of Queensland | National edeposit (NED) Software Build & Service Implementation | $451,770 | 1/11/2017 | 1/03/2022 | N | N/A | N | N/A |
| Libraries Board of South Australia | National edeposit (NED) Software Build & Service Implementation | $301,180 | 1/11/2017 | 1/03/2022 | N | N/A | N | N/A |
| Libraries Board of Victoria | National edeposit (NED) Software Build & Service Implementation | $451,770 | 1/11/2017 | 1/03/2022 | N | N/A | N | N/A |
| Libraries Board of Western Australia | National edeposit (NED) Software Build & Service Implementation | $301,180 | 1/11/2017 | 1/03/2022 | N | N/A | N | N/A |
| Library Council of New South Wales | National edeposit (NED) Software Build & Service Implementation | $451,770 | 1/11/2017 | 1/03/2022 | N | N/A | N | N/A |
| Macquarie University Library | Trove Collaborative Services | $196,745 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Monash University Library | Trove Collaborative Services | $447,147 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Poppy and Maude Pty Ltd | Catering Services | $1,272,000 | 8/12/2014 | 12/07/2022 | N | N/A | N | N/A |
| Queensland University of Technology | Trove Collaborative Services | $250,403 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| RMIT Training Pty Ltd | Provision of Digitised Images | $330,390 | 5/02/2001 | 1/01/2022 | Y | Commercial in Confidence | N | N/A |
| RMIT University Library | Trove Collaborative Services | $250,403 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| State Library of New South Wales | Trove Collaborative Services | $251,069 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| State Library of Queensland | Trove Collaborative Services | $166,360 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| State Library of Victoria | Trove Collaborative Services | $143,430 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Susan and Isaac Wakil Foundation Pty Ltd | Donation for Digitisation of the Library's Performing Arts Collection | $1,000,000.00 | 19/03/2021 | 30/06/2022 | N | N/A | N | N/A |
| The Crown in Right of Tasmania (represented by the Department of Education Tasmania) | National edeposit (NED) Software Build & Service Implementation | $150,590 | 1/11/2017 | 1/03/2022 | N | N/A | N | N/A |
| The University of Queensland Library | Trove Collaborative Services | $357,717 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of Adelaide : Barr Smith Library | Trove Collaborative Services | $196,745 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of Melbourne Scholarly Services | Trove Collaborative Services | $357,718 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of New South Wales: UNSW Library | Trove Collaborative Services | $357,718 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of Newcastle: Auchmuty Library | Trove Collaborative Services | $196,745 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of South Australia Library | Trove Collaborative Services | $250,403 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of Sydney: The University of Sydney Library | Trove Collaborative Services | $357,718 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of Tasmania Library | Trove Collaborative Services | $125,201 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of Technology Sydney: University Library | Trove Collaborative Services | $250,403 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of Western Australia Library | Trove Collaborative Services | $250,403 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| University of Wollongong Library | Trove Collaborative Services | $125,201 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
| Victoria University Libraries | Trove Collaborative Services | $125,201 | 1/07/2019 | 30/06/2022 | N | N/A | N | N/A |
